Are you prepared for an Emergency in your building???

Emergency Management Plan

Consultation | Development | Industry & Site Specific | AS 3745-2010 | Fully Compliant Nationally

We understand that you have pressures and frustrations when it comes to making sure that everything that needs to be done to prepare for emergencies has been done — that you can be comfortable that everyone is as safe as possible.

Our job is to listen, understand your pressures and frustrations, guide you through solutions, and take the pressure off so that you can succeed.

One of the benefits of talking to one of our Guides is that we are completely on top of current emergency planning requirements, so that you don’t have to be.

We are very fortunate in Australia that best practice for dealing with emergencies has already been written in the Australian Standard 3745-2010. Utilising PlanSafe, our team collects information about each of your properties from your Emergency Evacuation Diagrams and creates Fire Safety & Emergency Management Plan templates for each of your sites.

 

What is a Fire Safety & Emergency Management Plan?

WorkSafe Australia describes the Plan as a written set of instructions that outlines what workers and others at the workplace should do in an emergency. An emergency plan must provide for the following:

  • emergency procedures, including: an effective response to an emergency
  • evacuation procedures
  • notifying emergency service organisations at the earliest opportunity
  • medical treatment and assistance
  • effective communication between the person authorised to coordinate the emergency response and all people at the workplace
  • testing of the emergency procedures — including the frequency of testing, and
  • information, training, and instruction to relevant workers in relation to implementing the emergency procedures.

These are the components that our team at ACM will include as a minimum. We also consult with you to ensure that the Plan for each of your sites specifically addresses the geographic and other particular issues faced by the teams at those sites. In other words, if you have a site in Cairns, we would definitely be including information on what is required to prepare for severe storms and cyclones.

 

Contact a Guide and find out how we can help!

Our Guides know how to listen, and a few of the services they can offer include:

  • assessing your compliance in relation to the Standards
  • working with you to develop easy-to-read, concise Fire Safety & Emergency Management Plans for each of your sites
  • conducting annual reviews and updates of your plan (and your Emergency Evacuation Diagrams), and
  • helping you to identify those staff and clients who may require a Personal Emergency Evacuation Plan — PEEP (and how to complete them).

Our Team is here to help your organisation become compliant and safe, and to stay that way!

 

People Have Asked

Have you ever heard the term Fire & Evacuation Plan (QLD) or Emergency Management Plan, but never really understood what it means? An Emergency Management Plan is a document that describes the types of emergencies that may occur in your workplace, and the procedures in which your workplace would response to those emergencies e.g. if there was a fire in the building, what would be the process to evacuate or how to fight the fire if needed. It is important that you check if your workplace has an Emergency Management Plan in place.

OK, I need an Emergency Management Plan for my workplace — now what? The Australian Standards recommend forming an Emergency Planning Committee (EPC), which would normally be comprised of Senior Executives from your Corporate Office together with Senior State/Territory representatives (if you are a national organisation or have sites in multiple States or Territories. This group would meet to determine: — What types of emergencies could occur in your building/s and in your geographical location/s (Fire, Floods, Severe Storms or Cyclones, Chemical Spills etc)? — How will we prepare for and respond to these emergencies? — Who would be your Emergency Control Organisation (warden team at the local level), and who would be your Chief Wardens in each of your locations (those who would take charge if an emergency event occurred)? All this information would then need to be formulated into an Emergency Management Plan. Information on Emergency Management Plans can be found within Australian Standards AS 3745-2010: Planning for Emergencies.

So, you go to all the trouble of creating your Emergency Planning Committee, and start working on your Emergency Management plan, and then go “why am I doing this?”. Fundamentally, you need an Emergency Management Plan in place because as a building owner or occupier you have certain obligations to ensure that your employees are kept safe in the event of an emergency. It is also highly likely that your building may get audited at some stage by a regulatory authority such as Fire and Rescue Services, and this will be one of the documents they will ask to see, so it’s best to be prepared!

Once you have completed your Emergency Management Plan, the next question is what do we do with it? In the past we have found that people create this document, and then it gets thrown in a drawer somewhere to be forgotten about. The Plan needs to be easily accessible for audit purposes (many organisations keep a copy in their Fire Indicator Panel) but it’s also really useful to distribute to staff so they have an understanding on what to do in an emergency (in addition to their fire training). If you are in a multi-tenancy building e.g. a shopping centre, we would also recommend providing a copy to building management.

When you complete your initial Emergency Management Plan, you identify the possible emergencies that could occur in and around your building at that time. Over time, buildings change, the location around us changes, and emergencies that we prepared for at the beginning may no longer cover all contingencies. That’s why it is important that your Emergency Planning Committee meets annually to check that the details of all Emergency Management Plans are still current, as some may need to be altered to reflect the changes in their locations.

Australian Compliance Management takes pride in creating Emergency Management Plans that ensure our clients become safe and compliant and stay that way. We work closely with you to ensure that there are procedures in place on how to prepare for and respond to emergencies. Our team listen carefully to the issues potentially affecting your locations, then provide advice and offer options and solutions to any issues you think may arise from emergency situations.